Managed Print Services Advantages
Managed Print Services (MPS) are software applications provided by print suppliers to oversee your organisation’s printers, scanners, fax machines, and photocopiers. They help businesses save time and money while boosting output and security by keeping tabs on toner levels and replenishing it when it runs low. MPS can provide many of the following advantages to businesses of all sizes, however the specifics will vary depending on the provider. The main advantages of managed print services are described in greater detail below.
Save Money
A disorganised approach to your company’s print infrastructure will likely result in decreased productivity. A major expense is the price of repairs and maintenance. In comparison to a centralised, automated cloud-based solution, the cost of maintaining individual devices adds up quickly. It is common practise for MPS to centralise device monitoring, allowing for nick of time supply of consumables and maintenance. By purchasing in large quantities, you can take advantage of economies of scale and save money. Having less stock on hand also means less money wasted.
An in-depth print audit and evaluation can also reveal opportunities for equipment consolidation. It is inefficient and costly to have a lot of devices lying around the office. A professional printer will be able to determine the real cost of going with ad hoc methods and provide cost-cutting measures.
When compared to do-it-yourself printer installation and maintenance, it is evident that an MPS can result in significant cost savings.
Save Time
Annoyingly long periods of time are wasted by your staff members waiting for print jobs to finish. With outdated equipment or improperly set up software, the printing, scanning, copying, or faxing of documents is just the starting point of your frustration. The time it takes to replace empty cartridges and toners and service broken machines is also an issue. With MPS, you can reduce printing expenses, increase efficiency, and track print quantities with ease. The usage of fewer printers is another cost-cutting benefit of MPS.
An effective MPS will diagnose inefficiencies and propose solutions to lessen the burden of printing on employees. This allows employees to devote their attention to more strategic endeavours rather than routine upkeep.
Save the Environment
You can do your part as a good corporate citizen by cutting down on your consumption of paper, energy, and print supplies. You should be able to detect and monitor print volumes with the help of a monitoring system included in your MPS package. That way, you’ll be in a stronger position to take action and lessen your impact on the planet.
Better Security
MPS typically include an enterprise-wide print assessment that might reveal potential vulnerabilities in the areas of print and IP security. As a result of the MPS programme, a more specific print security strategy will be implemented, possibly decreasing those threats. Theft of papers from printer output trays could be reduced by implementing measures such as requiring users to sign in before printing. Waste disposal and document management facilities could be included as part of the user experience. The risk of data theft can also be minimised by implementing network-level solutions and deploying multifunctional printers with automatic hard drive wiping functionality.
Having only one print provider using an MPS naturally limits the amount of persons outside your organisation with access to your networked devices. You should not ignore this widespread security concern. But beware, not all MPS providers are created equal when it comes to protecting your data. A subpar MPS supplier is unlikely to give the audits, upgrades, and constant monitoring necessary to keep sensitive information safe.
Better Flexbility
Your company is one of a kind. And it’s always evolving. Printing expenses can be kept in check in a variety of ways, but not all of them are as good as you may want. There may be a need to limit who can print where, or to move all printing to a single machine in order to save money. Although any of these methods could prove effective, it is essential to remember that there is no silver bullet. A solid MPS programme connects you with a partner who is eager to collaborate with you to develop an adaptable solution. No matter how much or how little you print, a smart MPS programme will meet your demands and help you keep costs down.
Better Productivity
Different divisions within a company may have different printing requirements. The MPS supplier should be able to offer a bespoke programme for these divisions after initially assessing the organisation’s existing and future requirements. Common examples include printing from a mobile device or when travelling, as well as the requirement to print uncommonly sized or formatted documents.
In addition, every minute that your staff spends fixing printers is a minute that they aren’t contributing to other projects. IT can’t improve your networks or strengthen your security if they’re constantly fixing damaged printers. So too will your administrative staff’s productivity suffer if they have to leave their desks too often to buy toner. Without interrupting your staff’s efficient work flow, a MSP can keep your print fleet in top shape with servicing and supplies.
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